The short answer
Keep references, vehicle details and quantities together. Make unknown details visible rather than guessing before a quotation.
1. Review the list line by line.
Ask which quantities are available, uncertain or unavailable under the proposed terms.
2. Choose what happens to missing items.
Discuss removal, an agreed alternative or a later shipment. Confirm the choice for each affected line.
3. Check the effect on the order.
Ask how the change affects price, minimum quantities, timing, packing and freight. Request an updated quotation if needed.
Example format
| Part | Reference | Vehicle | Quantity | Open question |
|---|---|---|---|---|
| Brake pads | To confirm | Vehicle details attached | 20 sets | Confirm front axle |
Illustrative format only; not a live order or supply record.
Before you send it
- Keep references and quantities on separate lines.
- Attach labelled photos when a reference is unclear.
- List open questions for review.
